Administrative Assistant and Temporary Legal Support (Toronto)

The Company

Creating, producing, and distributing distinctive factual and scripted programming, the Cineflix Media group includes Cineflix Productions, Cineflix Rights, Cineflix Studios, Buccaneer Media, Connect3 Media, and a hub of producers from the US, UK, and Canada with whom we share strategic partnerships through joint ventures, first-look deals, and co-productions. With a catalogue of more than 5,000 hours of select programming across a wide range of genres, Cineflix is behind some of TV’s most popular and long-running shows.

The Role

Cineflix Media is currently looking to fill the role of Administrative Assistant and Temporary Legal Support in our Toronto office. The Administrative Assistant will be working closely with the Senior Executive Assistant assisting various senior executives in areas such as calendar management, travel, expenses and other administrative support. This is a full-time, permanent position. On a temporary basis, this position will provide support to the Legal department

Duties and Responsibilities

Admin Assistant to The Executive Team:

• Prepare various finance reports
  • Credit Card
  • Expense (business and personal)
  • Cell Phone
  • POs
  • Petty Cash
• Coordinate signatures on documents and contracts
• Calendar management, setting meetings and coordinating schedules
• Provide in-office support: ordering lunches, coordinating catering, set-up and tear-downs for meetings, greeting clients, etc.
• Assist with the coordination of company events
• Travel arrangements including accommodations, flights, cars and expenses.
• Other tasks, as designated by the Senior Executive Assistant or executives.

Temporary Legal Support

• Draft various agreements based on predetermined templates or otherwise, with supervision
• Coordinate signatures on documents and contracts, with the needed folow-up.
• Provide administrative support to the SVP Legal and Business Affairs and to the VP, Business and Legal Affairs
• Other tasks, as designated by the SVP Legal and Business Affairs.

 Skills and Qualifications

• 2-3 years experience with administrative support
• Highly organized
• Strong attention to detail
• Experience with Microsoft Office: Outlook and Excel

If you are interested in this opportunity, please send your resume and cover letter to the Director, Human Resources, Mackenzie Graham at https://cineflix.bamboohr.com/jobs/view.php?id=35. No phone calls please.

We thank all applicants, but only those selected will be contacted.

Please be aware that recruitment-related scams from illegitimate companies have increased. If you are being considered for this position, you will only be contacted by someone from our recruitment team with an official @cineflix.com email address.

Cineflix Media is an equal opportunity employer committed to providing a diverse environment. Cineflix welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.